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For Students

Why come to GECCO as a student?

GECCO offers a unique opportunity to increase your career profile by learning, competing, and publishing. Tutorials provided at no cost to conference attendees and competitions are unique to GECCO.

If you need help in finding your place at GECCO or on student related activities and opportunities, do not hesitate to contact the Student Affairs Chairs (see contact information at the bottom of the page), to support you on the way. Please specify [Student GECCO 2018] in the subject line.


Student Travel Grants

All full-time students are welcome to apply. Applications will open after the paper acceptance decision.

Important Dates

Applications accepted from TBD
Applications due by TBD
Notifications by TBD

Important Information

Priority will be assigned based on participation at the conference (for example, students with full papers will have precedence over students with posters, which will have precedence over students with workshop papers). Therefore we advise to proceed with the registration only after receiving the notification of acceptance for your submissions. Note that only a part of the expenses will be covered (the amount depends on several factors and will be known only at notification time).

The Gion Festival will be held at the same time as the conference, it is therefore strongly advised that you book your hotel as soon as possible.


Covered Expenses

Acceptable reimbursable expenses are the travelling expenses, which include:

  • Transportation: air travel, other transportation to and/or from the conference, such as taxi, train, bus, car rental;
  • Lodging: hotel/hostel/guest house or student dorm;
  • Food.

Conference expenses which are not reimbursed by student travel awards include the conference registration fee.

Claiming an Award

As a condition of acceptance, travel award recipients will be required to submit (after the conference) a report of the expenses, with the original receipts included, to ACM. Detailed information will be sent by ACM to travel recipients after the notification. Please note it can take 3-6 weeks for you to receive your check from ACM headquarters.

About Original Receipts

  • Air travel receipts: The easiest way to supply original receipts is to provide the receipt for your airline travel. If you purchased your airline ticket over the Internet, you must submit the printout of your email receipt and your original boarding pass from the city where your travel begins.
  • Types of receipts: Acceptable receipts, other than for airline travel, include food, lodging, and other transportation (taxi, bus). No copies are accepted.
  • Dates on receipts: Receipts other than for your airline tickets must have a date that coincides with travelling to or from the conference, or on conference days. For example, since GECCO 2017 will be held from July 15 through July 19, 2018, receipts other than for airline travel must be dated between July 14 and July 20, 2018.
  • Invalid receipts: Your conference registration fee is not reimbursable.

Please take the time to understand the following: The ACM will not, under any circumstances, release a cheque without proper original receipts. There are absolutely no exceptions to this ACM rule.

ACM-W Scholarships for Attendance at Research Conferences

Target audience

ACM-W provides support for women undergraduate and graduate students in Computer Science and related programs to attend research conferences. This exposure to the CS research world can encourage a student to continue on to the next level (Undergraduate to Graduate, Masters to Ph.D., Ph.D. to an industry or academic position). The student does not have to present a paper at the conference she attends.

Offered Support

The ACM-W scholarships are divided between scholarships of up to $600 for intra-continental conference travel, and scholarships of up to $1200 for intercontinental conference travel.

Important Dates

Applications due by April 15 2018
Notifications by April 30 2018

Application and selection

In order for an application to be considered for an award, each applicant must set up a free ACM web account in order to complete the application. During the application process, GECCO should be selected as conference choice. For further details on the scholarships, please refer to the ACM-W Scholarships for Attendance at Research Conferences page. Applications are submitted online at http://acm-w.acm.org/scholarA.cfm.





Contact

Student Affairs Chairs:
Hiroyuki Sato
Nadarajen Veerapen
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